Recruitment rules for International Mobility within the SEA-nergy Project
Attention! The submission period for abstracts for the conference ended on May 9, 2025. Currently, the recruitment of individuals whose abstracts have been accepted for oral presentations by the organizers is underway.
BASIC INFORMATION
Name
International conference Being SEA-EU
Objective
The purpose of the international conference „Being SEA-EU” is to promote science and foster integration within the academic community of the SEA-EU alliance through the presentation of research results, the exchange of experiences, and the development of international scientific cooperation. The event is interdisciplinary and open in nature, promoting European values and sustainable development. Participants include students and researchers from nine coastal partner universities.
Destination and duration of mobility
The international mobility will be conducted at SEA-EU’s partner university, University of Cadiz from October 22nd to October 24th, 2025 (plus two days for travel).
Detailed program
Coming soon on the website
Set of learning outcomes (competencies):
- The ability to communicate scientific knowledge effectively.
- The ability to establish and develop international collaboration.
- Developing a sense of social engagement and responsibility.
Learning outcomes:
- Knowledge – The candidate:
1.1 possesses knowledge of methods for effectively communicating research findings, including the principles of preparing presentations and posters aimed at a broad audience.
1.2 understands the goals of the European university alliance SEA-EU and is familiar with the mechanisms of scientific cooperation within international and inter-university projects.
1.3 possesses knowledge about the role of science in promoting European values, sustainable development, and socio-cultural integration within the academic sphere. - Skills – The candidate:
2.1. is able to prepare a scientific presentation or poster and deliver it in a clear and engaging manner to a diverse audience, both in-person and online.
2.2. is able to actively participate in scientific discussions, ask questions, formulate arguments, and provide substantive answers, including in English.
2.3. is able to identify opportunities for collaboration with representatives from different universities and disciplines, establish contacts, and plan joint scientific activities. - Social competencies – the candidate:
3.1. demonstrates openness, respect, and willingness to collaborate with individuals from different countries and academic cultures, developing intercultural competencies.
3.2. understands the importance of popularizing research findings and engages in activities that promote science within society, adapting the message to the needs of different audience groups.
3.3. identifies with the idea of European integration, promotes values such as cooperation, solidarity, and equality, and supports initiatives aligned with the principles of sustainable development.
Criteria for assessing learning outcomes:
| Learning outcome | Verification criteria | Form of verification |
| 1.1. possesses knowledge of methods for effectively communicating research findings, including the principles of preparing presentations and posters aimed at a broad audience | 1.1.1. is able to apply the principles of preparing presentations and posters, using an appropriate structure, language, and form of communication tailored to a broad audience 1.1.2. is able to explain the choice of methods for presenting research findings, demonstrating knowledge of effective scientific communication techniques and justifying their use in the context of science popularization | Test |
| 1.2. understands the goals of the European university alliance SEA-EU and is familiar with the mechanisms of scientific cooperation within international and inter-university projects | 1.2.1. is able to describe the goals and main principles of the functioning of the SEA-EU alliance 1.2.2. is able to identify and explain the mechanisms of scientific cooperation carried out within international and inter-university projects in the context of SEA-EU | Test |
| 1.3. possesses knowledge about the role of science in promoting European values, sustainable development, and socio-cultural integration within the academic sphere | 1.3.1. is able to explain the role of science in promoting European values and the idea of sustainable development 1.3.2. is able to describe the significance of science for socio-cultural integration within the academic environment | Test |
| 2.1. is able to prepare a scientific presentation or poster and deliver it in a clear and engaging manner to a diverse audience, both in-person and online | 2.1.1. is able to independently prepare a scientific presentation or poster, ensuring clarity of message and visual appeal 2.1.2. is able to present a scientific presentation or poster in a clear and engaging manner to the audience, both during in-person and online presentations | Test |
| 2.2. is able to actively participate in scientific discussions, ask questions, formulate arguments, and provide substantive answers, including in English | 2.2.1. is able to actively participate in scientific discussions by formulating clear questions and substantive arguments 2.2.2. is able to provide factual answers in English, demonstrating knowledge of scientific terminology and fluency in speech | Test |
| 2.3. is able to identify opportunities for collaboration with representatives from different universities and disciplines, establish contacts, and plan joint scientific activities | 2.3.1. is able to identify and assess opportunities for scientific collaboration with representatives from different universities and fields 2.3.2. is able to establish contacts and plan as well as initiate joint research activities in an international environment | Test |
| 3.1. demonstrates openness, respect, and willingness to collaborate with individuals from different countries and academic cultures, developing intercultural competencies | 3.1.1. is able to establish and maintain relationships based on respect and openness when interacting with people from different countries and academic cultures 3.1.2. demonstrates readiness for intercultural cooperation and actively develops the competencies necessary for effective functioning in a multicultural scientific environment | Test |
| 3.2. understands the importance of popularizing research findings and engages in activities that promote science within society, adapting the message to the needs of different audience groups | 3.2.1. is able to explain the importance of popularizing research findings for society and the academic community 3.2.2. actively engages in activities that promote science, adapting communication methods to different audience groups | Test |
| 3.3. identifies with the idea of European integration, promotes values such as cooperation, solidarity, and equality, and supports initiatives aligned with the principles of sustainable development | 3.3.1. is able to identify and describe European values such as cooperation, solidarity, and equality, as well as their significance in the context of European integration 3.3.2. actively supports and participates in initiatives promoting the principles of sustainable development within the academic and social environment | Test |
REQUIREMENTS FOR MOBILITY
Participants of the mobility
To apply for the mobility, candidate must be an active student/PhD student or Academic Staff of the University of Gdańsk on the day of applying for the recruitment process and the planned mobility. Applicants are not allowed to be on any type of leave.The participant’s declared English language level is a minimum of B2.
Recruitment
All candidates are required to complete a special registration form at:
https://forms.office.com/e/XqSw1zRkrg One of the elements of the application form is a cover letter justifying the choice of mobility which should raise the candidate’s competence. The form must be completed and submitted by June 30th, 2025.
The order of funding allocation depends on the total number of points obtained – applications with a higher total score will have priority in funding allocation and will be processed according to the ranking list.
The candidates who have submitted a complete set of required documents and met the mobility criteria may be eligible for mobility. In particular, confirmation of the acceptance of an oral presentation abstract by the organizers is required. Funds have been allocated for six participants for this purpose (6 students and 6 Academic Staff).
Recruitment is conducted in accordance with the horizontal principles outlined in § 2 point 8 of the Project Regultions. If support is needed during the recruitment process for persons with disabilities or special needs, please contact the task coordinator seaenergy@ug.edu.pl.
Recruitment criteria
| 1 | Formal criteria | Fulfilled |
| Student/PhD student/Employee status | ||
| required English level – minimum B2 | ||
| abstract accepted by the Scientific Committee (oral presentation) | ||
| complete application | ||
| Substantive criteria | Scoring | |
| 2 | the substantive evaluation of the cover letter justifying the choice of mobility which should contribute to enhancing competencies | 0-5 |
| 3 | alignment of the thematic scope of the mobility with the academic curriculum of the pursued field of study/job position | 0-5 |
| 4 | alignment of the mobility with the research focus of the thesis/research | 0-5 |
Recruitment results
The committee responsible for verifying and evaluating the applications is required to prepare a ranking list, dividing it into the list of qualified candidates, reserve candidates, and those who do not meet the criteria. All candidates participating in the recruitment process will be individually informed about the results via email by July 14th, 2025. The list of selected candidates will also be available on the website https://sea-eu.ug.edu.pl/aktualnosci/.
RULES FOR PROVIDING SUPPORT
Funding may be granted for the implementation of the mobility between 22 and 24 October 2025, plus two days for travel. The funding must be used to cover travel expenses, accommodation, and daily allowances. Detailed list of funding rates is available on the website. The funding is paid as a lump sum:
- student 5375 PLN
- doctoral student 5625 PLN
- academic staff 6250 PLN
Documentation before mobility
Those who are qualified for mobility are required to complete the following:
- an online pre-test which will assess the participants’ knowledge and skills related to the course content before starting the course,
- registration on the NAWA platform to confirm the participant’s eligibility for the project,
- an online registration form for the organizing institution https://docs.google.com/forms/d/e/1FAIpQLSeCXF7jGwgacig0pM1eoysXitIOTCb4vn9-jiPkY6WZPg0zDA/viewform
- formalities related to overseas business travel
Documentation after mobility
Those who complete the mobility are required to:
- complete an online post-test which measures the participants’ knowledge and skills after the course,
- provide the original certificate of stay at the partner university,
- settlement of overseas business travel
Completion of mobility
Those who according to the test have improved their competencies during the mobility will receive a certificate.
The verification of learning outcomes includes completing a post-test, in which the participant should achieve a higher score compared to the pre-test in order to receive a certificate of competence enhancement. Both tests are completed remotely via the Microsoft Forms application.
Contact to Coordinator: seaenergy@ug.edu.pl
The initiative is being implemented as part of the project „Support for Synergistic and Complementary Actions of the SEA-EU 2.0 Project – SEA-nergy,” which is part of the NAWA program „Support for European University Alliances” funded by the European Social Fund