Staff Week Professional Development of HR

Rules of recruitment for International Mobility under the SEA-nergy project 

BASIC INFORMATION  

Name 

Staff Week “Professional development of HR as an important factor for HEI’s improvement” 

Purpose  

The aim of the course „Professional development of HR as an important factor for HEI’s improvement” is to exchange experiences and good practices in the field of management and leadership in university administration (HEIs). The programme focuses on the importance of the professional and personal development of administrative staff as a key factor in improving the efficiency and competitiveness of the university. The theoretical and systemic foundations supporting this process will also be discussed. 

The program promotes an approach to human resource management based on transformational and situational leadership, tailored to the changing needs of institutions and employees. 

Form and duration of the initiative 

International mobility will be carried out at the SEA-EU partner university, the University of Cádiz, from 21 to 23 October 2025.   

Detailed program  

FactSheet_UCA_SW Human Resources

Set of learning outcomes (competences): 

1. The participant knows the basic concepts of human resource management in higher education, including the importance of leadership and employee evaluation systems for the effectiveness of the organization. 
2. Is able to implement professional development strategies and use adequate personnel management tools, including employee evaluation and appropriate leadership style.
3. The participant is open to cooperation and implementation of innovative, ethical solutions in personnel management, respecting the principles of equality and transparency. 

Learning outcomes: 

• Knowledge:
  1.1 knows the basic concepts of human resource management in higher education
  1.2 understands the importance of transformational and situational leadership in workforce management
  1.3 has knowledge of employee evaluation systems and their impact on the effectiveness of the organization
• Skills:
  2.1. is able to analyse and implement strategies for the professional development of employees
  2.2. is able to design and apply employee evaluation systems based on objective criteria
  2.3. selects a leadership style appropriate to the organizational situation
• Social competences:
  3.1. is open to cooperation and exchange of good practices in the international environment
  3.2. acts in accordance with the principles of equality, transparency and objectivity in the evaluation of employees
  3.3. demonstrates readiness to implement innovative solutions in personnel management.

Criteria for the assessment of learning outcomes:  

Learning Outcome	Verification criteria	Form of verification
knows the basic concepts of human resource management in higher education	1.1.1 correctly identifies and describes at least three HRM concepts used in higher education institutions	Test
understands the importance of transformational and situational leadership in workforce management	1.2.1 can explain the differences between transformational and situational leadership and indicate their practical application in the context of team management	Test
has knowledge of employee evaluation systems and their impact on the effectiveness of the organization	2.1.1 discusses the advantages and limitations of the chosen evaluation system and analyzes its impact on organizational performance	Test
2.1. is able to analyse and implement strategies for the professional development of employees	2.1.1 develops a professional development plan for a selected group of employees with justification for the selection of activities	Test
2.2. is able to design and apply employee evaluation systems based on objective criteria	2.2.1 prepares a draft evaluation system with measurable and transparent evaluation criteria	Test
2.3. selects a leadership style appropriate to the organizational situation	2.3.1 analyzes the case study and justifies the choice of a particular leadership style as adequate to the situation presented	Test
3.1. is open to cooperation and exchange of good practices in the international environment	3.1.1 actively participates in a group task with participants from different countries and shares his/her own experience	Test
3.2. acts in accordance with the principles of equality, transparency and objectivity in the evaluation of employees	3.2.1 presents the procedure to be followed in a situation requiring employee evaluation, taking into account ethical principles and transparency	Test
3.3. Demonstrates readiness to implement innovative solutions in personnel management	3.3.1 proposes a new solution for human resources management and justifies its usefulness in the given organisational context	Test

REQUIREMENTS FOR THE INITIATIVE 

Mobility participants 

A person with the current status of an administrative employee of the University of Gdańsk as at the date of joining the recruitment process and the planned mobility may apply for recruitment for international mobility. Persons joining the recruitment process cannot apply for or carry out foreign mobility while on any leave. The declared level of English of the participant is at least B1.  

Recruitment 

Each person joining the recruitment process is required to fill in a special registration form by June 15, 2025. One of the elements of the form is a cover letter justifying the choice of mobility, which should serve to improve the person’s competences in the field of professional development. 

The order in which the funding is awarded depends on the total number of points obtained – applications with a higher total number of points have priority in awarding funding and will be implemented according to the ranking list. 

Persons who have submitted a set of required documents and met the requirements for mobility may be qualified for mobility.   

Recruitment takes place taking into account the respect for horizontal principles described in the Project Regulations § 2 point 8. If you need support in the recruitment process for people with disabilities and special needs, please contact the coordinator of the task seaenergy@ug.edu.pl. 

Recruitment criteria  

Recruitment criteria  

Recruitment results 

The committee verifying and evaluating applications is obliged to prepare a ranking list divided into a list of qualified, reserve and non-qualified persons. All persons participating in the recruitment process will be individually informed about its results by e-mail by 17.06.2025 The list of winners will also be available on the https://sea-eu.ug.edu.pl/aktualnosci/ websitehttps://sea-eu.ug.edu.pl/aktualnosci/.  

RULES FOR PROVIDING SUPPORT 

Participation in the course/mobility for qualified employees/students of the University of Gdańsk who meet the criteria is free of charge. 

Funding 

Funding can be awarded for mobility in the period from 21 to 23 October 2025 plus two days for travel. The subsidy is paid in the form of a lump sum of PLN 5625. The subsidy must cover the costs of travel, accommodation and allowances. A detailed list of co-financing rates can be found on the website. 

Pre-mobility documentation 

Persons who will be qualified for mobility are required to complete: 

• electronic pre-test, in which the participant independently assesses the level of his skills before the course, 
• request for a business trip on the employee portal, 
• transfer details, 
• registration on the NAWA platform confirming the eligibility of the project participant, 
• registration form of the organising authority.  

Post-mobility documentation  

Persons who end their mobility are obliged to: 

• completing an electronic post-test, in which the participant independently assesses the level of their skills after the course, 
• present the original certificate of residence at the partner university.  

Completing the mobility 

Those who complete the mobility will receive a certificate of completion of the course.

The verification of learning outcomes involves completing a post-test, in which the participant should obtain a higher number of points compared to the pretest in order to obtain a certificate of competence improvement.  Both tests are solved remotely via the Microsoft Forms application.    

Contact to the coordinator: seaenergy@ug.edu.pl 

The initiative is implemented as part of the project „Support for synergistic and complementary activities of the SEA-EU 2.0 – SEA-nergy project”, which is part of the NAWA programme „Support for European University alliances” from the European Funds for Social Development