English courses for Non-Academic Staff – March 2025

Recruitment Rules for the English Language Courses under the SEA-nergy Project 

BASIC INFORMATION 

Title 
Online English Language Courses sfor Administrative Staff (level B1/B2) 

Objectives 
The courses aims to integrate the University of Gdańsk’s administration into the internationalization process, improve the quality of service for international clients, build an open and inclusive organizational culture, and increase the university’s attractiveness in the international market. The curriculum will focus on administrative terminology, client service, business correspondence, organizing meetings, and document management, as well as enhancing formal communication skills. 

Courses Location and Duration 

COURSE ONLINE via the MS Teams platform by M. Włodarczyk

• 19.03-17.04.2025
• Wednesdays and Thursdays 15:00-16:30
• Duration: 20 teaching hours (10 sessions of 2 x 45 minutes each)
• Programme

STATIONARY COURSE by A. Błaszkowska

• UG Faculty of Economics in Sopot, Armii Krajowej 117 Street
• 18.03-16.04.2025
• Thusdays and Wednesdays 14:30-16:00
• Duration: 20 teaching hours (10 sessions of 2 x 45 minutes each)
• Programme

COURSE ONLINE via the MS Teams platform by R. Korzeniowska

• Wednesdays and Fridays 17:00-18:30
• 19.03-18.04.2025
• Duration: 20 teaching hours (10 sessions of 2 x 45 minutes each)
• Programme

STATIONARY COURSE by R. Kuleta

• UG Former Rectorate, room 317
• Thusdays and Fridays 10:00-11:30
• 18.03-18.04.2025
• Duration: 20 teaching hours (10 sessions of 2 x 45 minutes each)
• Programme

Set of Learning Outcomes (Competencies): 

1. Administrative support for English-speaking students and staff 
2. Handling formal and informal correspondence in English 
3. Cooperation with the international academic community 

Learning Outcomes 

• Knowledge 
1.1 Understands and can use terminology related to specialized administrative English 
1.2 Understands lexical and grammatical structures used in university administration 
1.3 Knows the principles of writing formal business correspondence in English 
1.4 Understands cultural differences and rules of communication in an international environment 

• Skills 
2.1 Can formulate formal business correspondence in English using appropriate vocabulary 
2.2 Can communicate on general topics related to administration, higher education, study programs, and the work environment 
2.3 Understands and applies vocabulary and grammatical structures typical of formal English 

• Social Competencies 
3.1 Confident in communicating in English 
3.2 Oriented toward constructive communication in an international environment, avoiding or resolving conflicts and misunderstandings 
3.3 Strives to establish professional cooperation in an international environment 

Assessment Criteria for Learning Outcomes 

Learning Outcome	Verification Criteria	Form of Verification
1.1 Knows and understands terminology in the field of specialized administrative English	1.1.1 Names administrative units of a higher education institution  1.1.2 Names documents and administrative letters	Test
1.2 Knows and understands lexical-grammatical structures related to work in administrative units of higher education institutions	1.4.1 Knows lexical-grammatical structures related to administrative work in higher education (e.g., expressions of suggestion, passive voice, modal verbs in formal contexts)	Test
1.3 Knows the principles of writing formal business correspondence in English	1.3.1 Knows the rules for writing formal business correspondence in English (emails, official letters)	Test
1.4 Knows cultural differences and communication principles in an international environment	1.4.1 Knows cultural differences and communication rules in an international environment and applies them when communicating with foreign contacts	Test
2.1 Has the ability to create formal business correspondence in English, using appropriate vocabulary for each communication form	2.1.1 Can write a formal letter, e.g., a conference invitation  2.1.2 Can write a formal email, e.g., to a foreign university staff member about a joint project, or to a student regarding enrollment	Test
2.2 Can communicate on general topics related to administration and higher education, study programs, and the work environment	2.3.1 Can conduct a phone conversation  2.3.2 Can actively participate in a meeting/video conference	Test
2.3 Understands and uses phrases and grammatical/lexical structures characteristic of formal language	2.3.1 Can explain the recruitment procedure to a student  2.3.2 Can explain the rules for submitting applications (for scholarships/accommodation in a dormitory)	Test
3.1 Is confident in communicating in English	3.1.1 Participates in discussions  3.1.2 Conducts telephone conversations  3.1.3 Writes emails to international students and staff	Test
3.2 Is focused on constructive communication in an international environment, avoids conflicts and misunderstandings or resolves them effectively	3.2.1 Verifies the accuracy of their statements  3.2.1 Explains misunderstandings by providing additional information  3.2.2 Ensures that the interlocutor understands their message	Test
3.3 Aims to establish professional cooperation in an international work environment	3.3.1 Sends invitations to conferences and events organized by the university	Test

 COURSE REQUIREMENTS 

Participants 
The course is open to individuals who have current employment status as administrative staff at the University of Gdańsk as of the recruitment process and course start date. The declared English proficiency level must be at least B1, confirmed by a placement test included in the registration form. 
Priority will be given to those who have not previously participated in SEA-EU language courses. 

Recruitment 
Each applicant must complete a special registration form submitted by March 4. The form includes a letter of motivation and a placement test. Funding will be awarded based on total points – applicants with higher scores will be prioritized according to a ranking list. Only applicants who submit all required documents and meet course requirements can be admitted. 

Recruitment is conducted in accordance with the horizontal principles outlined in § 2 point 8 of the Project Regultions. If support is needed during the recruitment process for persons with disabilities or special needs, please contact the task coordinator seaenergy@ug.edu.pl

REGISTER – Course by A.Błaszkowska

REGISTER – Course by M. Włodarczyk

REGISTER – Course by R. Korzeniowska

REGISTER – Course by R.Kuleta

Recruitment Criteria 

Recruitment Results 

The evaluation committee will prepare a ranking list divided into admitted, reserve, and ineligible applicants.  All candidates will be individually informed by email by March 7, 2025. The final list will also be published at: https://sea-eu.ug.edu.pl/kursy-jezyka-angielskiego-dla-administracji/

SUPPORT TERMS 

Participation in the course is free of charge for administrative staff who meet the criteria. 

Pre-course Documentation 
Selected participants must: 

• Register on the NAWA platform to confirm eligibility 

• Complete an online pre-test assessing current knowledge and skills 

Post-course Documentation 
Upon completing the course, participants must: 

• Complete an online post-test evaluating knowledge and skills acquired during the course 

Course Completion 

Participants who attend at least 80% of the course will receive a certificate of attendance. 
Those who show progress based on the test will also receive a competency certificate. 

Coordinator Contact 📧 seaenergy@ug.edu.pl 

The project “Support for European University Alliances” is implemented by NAWA und